The ThirdVoice, along with a few other supporters, attended the general membership meeting and election of executive for our local 560 on Thursday … June 3rd.. To say the least, it was a disappointment. Below is a letter, sent by Tim Abbott on behalf of the ThirdVoice to Gord Hamilton of OPSEU, voicing our objection to the clear violation of rules and regulations in order to allow the elected executive to remain at status-quo. To our way of thinking, we no longer have a democratically elected executive and we are demanding a new election in the fall, when more of our membership will be available. We welcome your input and comments on the ThirdVoice blog at http://thirdvoice.ca.
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Gord.
I am writing to you to protest the conduct of the meeting of OPSEU 560 last week. In particular I wish to protest the election of officers.
On arriving at the meeting I asked Ted Montgomery how many people were required for quorum. After a discussion with his executive, a number of 40 was agreed upon. Shortly after the meeting began, member Jim Carr asked that a poll of members present be taken. A list was circulated and is in the hands of the executive. That list will show that the final number in the room was about 43 members including the executive. A quorum was noted and the meeting began. I moved that the elections be moved to September to allow greater participation by members. I moved that the agenda be changed. Almost every request was denied or ruled out of order. At the point in the agenda where the elections were to be called Ted turned the meeting over to Tom Tangie to chair. At that point I rose to a point of order and notified the Chair that several of us were leaving in protest and asked that Tom recount the members in order to ensure that the meeting had quorum, which it did not. Nine people left the room, breaking quorum. The remaining members continued with the business of the meeting without quorum.
This is inappropriate. As the representative of OPSEU overseeing the elections, Tom Tangie should have declared the meeting adjourned. The OPSEU constitution states 13.11 A Convention shall be governed by the following rules of order (and in any matter not susceptible to regulation by these rules, Robert’s Rules of Order and O. Garfield Jones’ Parliamentary Procedure at a Glance shall be applied). Ted Montgomery is a stickler for making sure that Robert’s Rules are followed. Are they now to be abandoned to suit the needs of a minority?
Robert’s Rules are clear on the issue of quorum and I refer you to wikipedia for a summary of the subject including excerpts of Robert’s Rules. http://en.wikipedia.org/wiki/Quorum . Please note the opening definition of quorum. The last sentence is most appropriate.
“A quorum is the minimum number of members of a deliberative assembly (a body that uses parliamentary procedure, such as a legislature) necessary to conduct the business of that group. According to Robert’s Rules of Order Newly Revised, Tenth Edition, the current edition of Robert’s Rules of Order, the “requirement for a quorum is protection against totally unrepresentative action in the name of the body by an unduly small number of persons.”[1]”
Many other examples of this precedence can be found with little effort including this Q&A from the
“Armed Forces Pest Management Board”
“Is it true that, once a quorum has been established, it continues to exist
no matter how many members leave during the course of the meeting?
Answer:
No. Once a quorum (a majority of voting members that when assembled is
legally competent to transact business) at a meeting has been established,
the continued presence of a quorum is presumed to exist only until the
Chair or any other member notices that a quorum is no longer present. If
the Chair notices the absence of a quorum, he or she should declare this
fact, at least before taking any vote or stating the question on any new
motion. Any member noticing the apparent absence of a quorum can and
should make a Point of Order to that effect whenever another person is not
speaking. It is dangerous to allow the transaction of substantive business
to continue in the absence of a quorum.”
In closing, I ask that you declare the election and any other matters decided without quorum to be null. The minority does not rule!
I look forward to your response.
Respectfully,
Tim Abbott
on behalf of The ThirdVoice